Guidance for visitors coming to the University campus
For now, the Campus is prioritised for Roehampton Students, Staff and essential contracted services. It will remain closed to external visitors.
- Any authorised visitors are asked to monitor themselves for covid-19 symptoms before travelling to campus. This measure is best practice. You can check any symptoms using the NHS 111 Online service here. To support NHS Track and Trace and to help contain COVID-19 clusters or outbreaks, the University will assist by keeping a temporary record of visitors and contractors for 21 days, and assisting NHS Track and Trace with requests for that data if needed. Specifically for this purpose the University will request your permission to hold a separate record of your name, a contact telephone number, and the dates and times of your arrival and departure. No additional data will be collected for this purpose. You are strongly encouraged to allow us to keep and share this information, however you may inform your University host if you prefer to opt out.
Records will be held in compliance with the General Data Protection Regulation for 21 days. This reflects the incubation period for COVID-19 (which can be up to 14 days) and an additional 7 days to allow time for testing and tracing. After 21 days, these records will be securely disposed of or deleted.
- Where possible, all face to face meetings should be avoided, encouraging visits and meetings via remote connection/working.
- Approval must be obtained from the University Department for the visit to go ahead. The visit must be deemed an essential service.
- Scheduling for essential services and contractor visits may be revised to reduce interaction and overlap between people on campus.
- Records shall be maintained of all visitors, with Campus Security and the University of Roehampton Host.
- Once approval is received, the University of Roehampton host must ensure:
1. The onsite guidance on social distancing and hygiene measures has been explained to visitors before arrival, as well as the standard Health and Safety Information for Visitors
2. The number of visitors on-site at any one time is limited
3. Visitor time should be limited to a specific time window, as agreed prior to the visit with you University Host / Point of contact
All visitors to campus must use scan the NHS QR codes on display (with the NHS COVID-19 App) when entering certain areas on campus e.g catering outlets.