Chaplaincy Management Group (CMG)

Terms of reference

The CMG will monitor, oversee and develop the work of the multi-faith chaplaincy team at Roehampton, advising the Chair and those with responsibility for leading the university’s chaplaincy programme in the execution of their work and providing direction for the development of that programme of activity in all its contexts.

The CMG will be the reporting body for Chaplaincy into the wider university structures.

Composition

  • University Registrar [Chair]
  • Head of Digby Stuart College
  • Head of Southlands College
  • Head of Whitelands College 
  • Muslim Chaplain
  • Digby Stuart Chaplain
  • Southlands Chaplain
  • Whitelands Chaplain
  • Southlands Assistant Chaplain
  • Representative of RSU
  • Representative of HR
  • Volunteer Faith Supporters, Associate Chaplains and Local Faith Partners

In attendance

From time to time others will be invited to attend for specific items. The Head of Froebel College and the Head of Wellbeing will have the right to attend at their discretion. 

Meetings

Monthly, during term time (to be reviewed)

Specifically, the CMG will aim to achieve the following:

Strategy and Planning

  • Establish an annual Chaplaincy Development Plan, which will set strategic priorities and specific work plans for the coming year, for which members of the chaplaincy team and their managers will be accountable.
  • Develop and sustain a Multi-Faith Chaplaincy Team Constitution, setting out the purposes of chaplaincy, the vision for chaplaincy at Roehampton, the ways by which the chaplaincy team will work, and the commitments of all chaplaincy team members within and to this common work.
  • Develop a keep under review a multi-faith statement for the university, setting out its commitment to ecumenical and inter-faith working.

Profile

  • Ensure the profile of chaplaincy is kept high, its contributions to and value within the institution known, and its role in shaping institutional identity and success felt across the university.
  • Oversee the calendar of chaplaincy events across the university and work to develop and enhance that calendar where appropriate.

Provision and Resources

  • Monitor all available data on staff and students to establish the need for additional or changed provision of chaplaincy at Roehampton and make relevant recommendations to Senate and the Student Life Committee, where appropriate.
  • Appoint from amongst the group individuals or sub-groups with specific responsibilities for an area or areas of work within the multi-faith team (e.g. fairtrade, publicity, newsletter, ecumenical work, inter-faith dialogue, welcome activities).
  • Monitor chaplaincy team budgets.
  • Monitor the provision of space for chaplaincy activities (worship, social, office and other provision) and provide recommendations for changes, where appropriate.

Relationships

  • Work to encourage and sustain a range of diverse and meaningful relationships with local faith communities.
  • Seek out and scrutinize all appointments of chaplaincy volunteers, Associate Chaplains and Local Faith Partners.
  • Support individuals in developing better the working partnerships of chaplaincy team members with academic and support departments at the university.
  • Receive information from the Vice Chancellor’s Office, Estates, Academic and other support departments on upcoming events, programmes and activities which could be of relevance to the work of the Chaplaincy team, or in which chaplains might play a role, and respond accordingly.

Reporting

  • Support the production of the annual Chaplaincy report to the Student Life Committee.
  • Oversee the chaplaincy web pages and social media accounts.

Policy

  • Support in appropriate ways all wider university activities to ensure compliance with Prevent duties as they relate to chaplaincy (clause 63) and nominate representatives to university working parties on Prevent-related activities. This may include providing recommendations on the appropriateness of welcoming external speakers.
  • At the request of Senate or other bodies (or proactively where appropriate), providing reflections, consultation responses and policy recommendations on issues relating to faith, belief and pastoral care.
  • Develop methods for measuring the impact and contributions of chaplaincy across the university and implement these to support the development of chaplaincy work.
  • Where appropriate, seek to provide a voice into discussions at the university around environmental policies, processes and strategies, including offering a distinctive perspective from the various faith communities on campus.

 

Updated: March 2017