Academic Appeals Deadline
Academic appeals must be submitted within two weeks of formal notification of the decision appealed against. Appeals received after the deadline will not normally be considered.
Grounds for Appeal
Academic appeals are considered according to the University’s Academic Regulations and must meet at least one of the University’s three acceptable grounds for appeal:
(i) that there were procedural irregularities or administrative errors which are sufficient to cast reasonable doubt on the overall fairness of the decision, or which have resulted in the decision being recorded incorrectly;
(ii) that the student’s academic performance was substantially affected by circumstances which were unknown to those making the decision and which the student could not with reasonable diligence have disclosed before the decision was made;
(iii) that there is evidence of prejudice or bias against the student on the part of one or more of the individuals involved in making the decision which is sufficient to cast reasonable doubt on the overall fairness of the decision.
Academic Appeal Form
In order to make an appeal, students must fully complete the Academic Appeal Form, supplying supporting evidence, and submit it to:
University Secretariat, University of Roehampton, Grove House, Roehampton Lane, London SW15 5PJ.
If the Appeal Form has not been completed in full, or appropriate supporting evidence is not supplied, it will be classed as incomplete and the appeal will not be processed.
Support from the Students' Union
The Students’ Union can support you with preparing your Academic Appeal submission and during the Academic Appeal Process. We recommend that you contact them before submitting your Academic Appeal Form.
Roehampton Students' Union
Tel: 020 8392 3736
For more information about how the Students' Union can help, view the Academic Advice page on the RSU website.
Academic Appeals Process and Guidance
- Students are entitled to submit an Academic Appeal against a confirmed academic decision of the University, but are recommended to take advice from Roehampton Students' Union first, before commencing an Appeal submission. If, upon discussions with the Students' Union, you consider that you meet the University’s acceptable grounds for appeal, you should complete and submit the Academic Appeals Form as instructed above. Failure to complete the Academic Appeals Form and supply appropriate supporting evidence will mean your appeal is classed as incomplete and it will not be considered.
- The University’s acceptable grounds for appeal are limited to three, as stated in the Academic Regulations, and above. Appeal submissions will be reviewed initially by the University Secretariat to determine whether valid grounds for appeal have been met and sufficient evidence submitted. Submissions which do not meet the valid grounds for appeal, or lack appropriate supporting evidence, will be not be processed further and the student will be notified in writing.
- An appeal should not be confused with a student complaint, for which there are separate procedures. See Student Complaints Procedure for details. Appeals cover academic decisions only.
- If Mitigating Circumstances are the basis of an appeal, students should first consult the Mitigating Circumstances Policy before submitting an appeal, to ensure they have fulfilled the University’s reporting requirements.
- Students who wish to appeal should submit their Academic Appeals Form and supporting evidence to the University Secretary at the email or postal address above and not to their Programme Convener(s), University Registry or the Chair of any School Exam Board or Awards & Progression Board.
- Appeals must be submitted within two weeks of issue of your confirmed results. In the case of programme terminations this will be by letter from the University Registry. Appeals submitted late with good reason may, exceptionally be considered, up to a maximum of three months only. However a request to extend the deadline must be made to the University Secretariat.
- Confirmation of receipt of the Academic Appeals Form will be sent by the University Secretariat by email. If you have not received email confirmation of receipt within two weeks of posting your Appeal Form, you should contact the University Secretariat.
- Students should keep a copy of the completed Appeals Form and evidence for their own records, prior to submitting the form to the University Secretariat.
- All Appeals which are accepted for consideration as having valid grounds are subjected to the same process. The University Secretary refers the appeal submission to the Programme Convener for comment and recommendation on behalf of the Programme Exam Board, and on receipt of the response makes a recommendation to the Deputy Vice-Chancellor, or their delegate, who makes the final adjudication.
- The Appeals process is managed by the University Secretary. Enquiries from students regarding the appeal progress should be referred to the University Secretary or their staff in the Secretariat. Appeals will not be discussed with anyone except the student concerned.
- The University Secretary advises the outcomes of Appeals to students in an outcome letter, normally sent by email. Students may comment on the material accuracy of the contents of the outcome letter, in writing, but no further appeal on the same issue is allowed. However, a student disputing an Appeal outcome may now choose to take the matter to the Office of the Independent Adjudicator (OIA) for Higher Education. In order to do this they need a Letter of Completion of Internal Procedures which will be issued when the University concludes its consideration of the appeal.
- Upon request, the University Secretariat is able to provide a copy of the Academic Appeal form in a larger font and size, if required.
Consideration of an Academic Appeal will normally take no longer than three months from submission of the Academic Appeal Form to completion of the process. Students will be notified if consideration of their Appeal will be delayed significantly beyond the expected timescale.
Appeals against a Degree Classification
If you wish to appeal against your degree classification, or module marks relating to your final result, you can still graduate and you can attend your Graduation Ceremony. It is, however, not possible to complete consideration of an appeal between the issue of final results and the Graduation Ceremonies but, if your appeal is subsequently upheld and your result amended, you will be asked to return the original certificate and transcript that you have received, so that updated documents can be produced and forwarded to you.