University regulations, policies and procedures

The documents on this page should be read in conjunction with the University's Articles of Association and the University Regulations, which can be found on our Governance Pages. Queries about particular documents can be addressed to the University Secretary; governance@roehampton.ac.uk.

Student Contract

A legally binding agreement between the University and its students.

• Student Contract 2020/21
• Student Contract 2019/20
• Student Contract 2018/19
• Student Contract 2018/19 (Roehampton Pathway Campus) 
• Student Contract 2017/18
• Student Contract 2016/17
• Student Contract 2015/16

Student-Specific Regulations, Policies and Procedures

The following regulations, policies and procedures relate specifically to the relationship between the University and its students. Please also see the Quality and Standards Pages for other academic regulations, policies and procedures relating to student assessment. 

• Academic Regulations
• Admissions Policy - for Undergraduates and Postgraduates on Taught Degree programmes 
• Alcohol Policy - covering student consumption of alcohol both on and off campus
• Dignity and Respect Policy - replaces the Harassment Complaints Procedure - for use by students in all cases of harassment and bullying
• Fitness to Practise Policy - dealing with students' fitness to practise when their behaviour and/or professional conduct is a cause for concern or if there is a persistent concern about their suitability to continue on a programme
• Fitness to Study Policy - dealing with students' fitness to study, which may be brought into question for many reasons and in a wide range of circumstances
• Mitigating Circumstances Policy - definition of and procedure for submitting mitigating circumstances which have a detrimental effect on a student's academic work
• Parent/Guardian Agreement – an agreement signed by parents/guardians of students under the age of 18
• Procedures Regarding Student Pregnancy, Maternity, Paternity and Infant Care - procedures to help students continue their studies during and after pregnancy
• Raising Concerns Procedure - for Nursing and Psychology students
• Recognition of Prior Learning Policy - setting out the different forms of, and the process for accrediting, prior learning that the University accepts
• Safeguarding Policy - for ensuring a safe environment for children and vulnerable adults (this replaces the previous U18s Policy)
• Sensitive Issues - Joint University and RSU Guidelines on dealing with sensitive issues
• Student Charter (the University of Roehampton Partnership) - a joint statement of mutual intentions and expectations from the University and the Roehampton Students' Union
• Student Code of Conduct – covering student behaviour on and off campus, and use of the internet, email and other IT provision
• Student Complaints Policy and Procedure - covering procedure for dealing with issues of serious student dissatisfaction
• Student Disciplinary Regulations - covering academic and non-academic offences and the procedure for dealing with them
• Student Fee Payment and Enrolment Regulations 2020/21
• Student Mental Health Policy - providing a coherent institutional framework for responding to students with mental health difficulties
• Student Sexual Violence Policy
• Students' Union Code of Practice - setting out how the University meets its obligations under the Education Act 1994 in relation to the organisation and activities of the Students' Union
• Use of Illegal Drugs Policy – covering substance use and misuse by students

Access and participation plan

• 2020/21 Access and participation plan
• 2019/20 Access and participation plan

In line with the University access and participation plan the published tuition fees for 2021-22 are as follows:
https://www.officeforstudents.org.uk/data-and-analysis/access-and-participation-plan-data/fee-limits-data/

Other University Policies and Procedures

The following policies and procedures apply to all members of the University community, including staff and students. Policies and procedures relating specifically to staff can be found on the HR pages of the Staff Portal. 

• Admissions Referral Board process
• Animals on campus
• Anti-Corruption & Bribery Policy
• Archive Collection Policy
• Asbestos Policy
• Chaplaincy Policy
• Conflict of Interest Policy
• Consultancy Policy
• Counter-Fraud Policy
• Cyber Security
  • Anti-Malware Policy
  • Firewall Policy
  • Password Guidance for University Network Accounts
  • Patch Management Policy
  • Standard Configuration Details for Computers and Other Network Devices
  • User Access Control Policy
• Data Breach Procedure
• Data Protection Policy
• Data Protection Guidance for Researchers
• Data Subject Rights Procedure
• Death of a Student Policy and Procedure
• Dignity and Respect Policy
• Disability Policy
• Document Control Policy - Microsoft Word copies of the templates and appendices referred to in this Policy can be accessed here
• Energy Policy
• Environmental Policy
• Equality and Diversity Policy
• Fair Trade Policy
• Fire Safety Policy
• Freedom of Information Policy
• Gift Acceptance Policy
• Health & Safety Policy 
• Intellectual Property Policy
• Investment Policy
• IT Policy and Guidance
• IT - other policies and conditions of use
• Lecture Capture Policy
• Legionella Policy
• Library Services Collection Development Policy
• Lone and Remote Working Policy
• Modern Slavery and Human Trafficking Statement
• Personal Relationships at Work Policy
• Public Interest Disclosure Policy
• Records Management Policy
  • Records Retention Schedule
  • Jisc HE Records Retention Guide
• Reportable and Material Adverse Events Policy & Procedure 
• Risk Management Policy
• Security Policy
• Service User and Carer Strategy
• Smokefree Policy
• Space Management Policy
• Student Protection Plan
• Sustainable Procurement Policy
• Transgender, Non-Binary and Intersex Equality Policy